Remote work has taken over the job market. Companies were forced to switch to remote mode, despite the fact that many of them doubted its effectiveness.
Nevertheless, during the quarantine, people realized the benefits of remote work, and myths about it began to collapse. Not every business adapts well to this regime, and not all companies have a positive experience working from home during the pandemic.
This is usually due to a lack of experience with remote working and the right technology by hand to improve team productivity. For remote collaboration to be effective, you have to do more than just control results at the output level. You also need to learn how to interact in different time zones, keep track of your work time, be able to retain and motivate your employees. Using explainer videos can help communicate a new idea or process to your remote coworkers.
In addition, remote access to files and tools is not only essential for freelancers. Sudden business trips, meetings, documents left in the office before an important meeting – these situations should not be a reason to despair and fall out of the workflow. Programs for remote work come to the rescue.
Today we will discuss convenient and high-quality tools for productive remote teamwork and pay special attention to online project management. Let’s go!
Major Software Tools for Remote Teamwork
GoToMeeting is a video-calling software tool specifically designed for businesses. With it, you can host presentations with up to 3,000 people. It’s perfect for announcements, general or regular meetings.
GoToMeeting ensures effective communications with your team at any time, from any location. You can expect quick one-click meetings, cloud recording, voice commands, commuter mode, convenient mobile app, crystal clear audio and video, secure webinars, and many more cool features.
The pricing starts at €10.75/month/billed annually (Professional, 150 participants, HD video, screen sharing, web audio, dial-in conference line, unlimited meetings, no meeting time limits, business messaging, personal meeting room, and meeting lock).
Hubstaff is a versatile working time meter for managing field or remote teams. Its main goals are to increase team productivity and automate team management.
The software provides solutions for time-tracking, performance monitoring, reporting, GPS-tracking, online scheduling, and automated payroll.
With Hubstaff, you can maximize the efficiency of your remote team to better allocate your time/resources and understand who in your team needs help.
The Basic package costs $7 (time tracking, activity levels, unlimited screenshots, limited payments, 1 integration, 24-hour support, per-user settings).
Officevibe is an easy-to-use collaboration platform designed for busy managers who care about their employees as much as they care about productivity. After all, one of the problems employees who work remotely talk about is detachment from the team and lack of involvement.
With Officevibe, you can solve this problem because the tool provides users with a three-step framework that strengthens any remote team. These three steps are as follows:
- Providing an instant safe space where employees describe how they feel and what they need using the Safe Exchange anonymity engine;
- Standardizing feedback responses and analyzing survey results, followed by one-on-one discussions with team members to get to the bottom of any issue together;
- Building a perfect action plan as a team, based on experience and communication in Officevibe. Implement it, get feedback, and repeat the loop!
The Manager Essential package is free. With it, you can try to better understand your team needs, master 1-on-1s, and integrate Officevibe with Slack.
The Premium package costs $4 per user per month. The additional features included are as follows:
- Unlimited team history
- Premium customer support
4. Ekran System
Ekran System is an advanced insider threat detection tool for businesses of any size. It can record all remote, terminal, local user sessions and notify your security department about any suspicious activities.
Ekran is more than all-in-one solution to protect your sensitive data – apart from session review tools and increased internal visibility, it also offers enhanced multi-layer search indexes, customizable reports, access management tools, and incident response tools. The company’s main goal is to provide comprehensive help in your investigations, detailed audits, continuous employee activity tracking, and regulation compliance.
The one-time pricing depends on your business needs and specific requirements. You can request price estimation here https://www.ekransystem.com/en/pricing And also offer a free trial.
Project Management Tools
Projects are a special type of work, sets of tasks that have a start and end date, as well as a result. A project can be building a house or the launch of a new business portal.
When working remotely, optimal workload distribution among project team members can be quite challenging. Fortunately, there are handy software solutions that can help project managers with the task.
Project management tools allow you to track multiple projects simultaneously, keeping an eye on all essential details, deadlines, task progress, workloads, etc. Any high-quality project management tool lets you see when a deadline might fall through in advance.
PM tools also allow you to view detailed reports on how much work each project team member is doing. Plys, you can easily reassign tasks when someone gets overloaded or “drops out” unexpectedly. Some tools also include features to determine project budgets and automatically calculate the cost of each team member’s work based on a certain hourly rate.
In general, the larger the organization and the more complex its needs, the higher the pay. Among PM tools, small businesses can find a good solution for $10 per person per month (e.g. Trello https://trello.com/), or even free of charge, while a mid-level tools cost about $20-40, and high-quality software solutions for larger organizations will cost you around $45 per user per month.
Without further ado, let’s get to PM solutions themselves.
LiquidPlanner is an all-in-one solution for large companies that can help plan and prioritize hundreds of projects, track how changes to one project will affect other projects, and analyze related resources, risks.
The service helps you create customizable dashboards that display charts, spreadsheets, and other graphics. Using LiquidPlanner’s filters, you can also generate specialized reports. For example, group people by their job functions or skills, and then make a report showing which of them are ready to take on a new job, when you have a task that needs to be done urgently.
LiquidPlanner helps large organizations manage resources within their projects according to changing priorities, and supports integration with various online calendars, Dropbox, Google Drive, Box, etc.
There’s a free trial period (14 days). The most popular Professional package costs $45 per user per month.
Basic LiquidPlanner features are as follows:
- Comments with tasks;
- Time Tracking;
- Analytics tools;
- Phone and email support;
- API access;
- Unlimited internal dashboards;
- 10 external dashboards;
- 100 GB storage;
- 25 vitual members;
- 2000 active tasks;
- 100 clients;
- 20 custom fields.
ProProfs Project is an online project management and collaboration software platform, allowing teams across the globe to collaborate and finish projects on-time and within budget. The software provides a 360-degree view of the project from a single dashboard.
The document tracking and time tracking capabilities make it an ideal choice for PMs to manage projects efficiently. Users can plan and discuss tasks using shared calendars and can collaborate in real-time with timely notifications. The drag-and-drop functionality makes it easy to manage work, prioritize tasks, and share files.
As the software offers insightful reports and powerful analytics, PMs can use this to identify bottlenecks and get things back on track. Invoicing features and seamless third-party integrations allow teams to effectively work on the projects.
Pricing starts at $0 as freemium plan offers unlimited storage; Essentials from $2/user/month; Premium from $4/user/month.
Celoxis is an all-in-one solution, designed to view, manage, and optimize current and upcoming projects, track project stages, costs, and budgets, and generate reports based on this information. Using charts, you can optimally assign human resources on tasks based on availability, skills, and demand.
The tool enables real-time tracking of budget expenses, accounts receivable and profitability by projects and portfolios, forecasts revenues and calculates KPIs for the business. It also offers a wide range of project portfolio management features – you can view task status across projects, resources, revenues, costs, and margins in charts and cards that present key metrics in a clear form.
Celoxis is suitable for geographically distributed project teams working in different time zones. It can be seamlessly integrated with a host of everyday apps that modern teams use, e.g. MS Project, Excel, Google Drive, Outlook, QuickBooks, Salesforce, and more.
The mobile-optimized service is available both online and locally, so you can choose which deployment mode best suits your business needs.
Pricing starts at $25 per user per month (free support, free clients and virtual users, 2GB file space per user) with a minimum of five user licenses.
Wrike is an online project management and collaboration system. The service is designed for both local and distributed teamwork, allowing you to plan projects, prioritize tasks, and keep track of the progress schedule.
The platform offers features necessary to support the most complex work processes, all of which are managed through an intuitive interface that is easily adaptable to the user’s needs. Wrike can be customized for any employee, team, department, or project. Thus, you can make requests, plan, assign tasks, track progress, and use analytics to make data-driven decisions. The digital workplace integrates all discrete systems and apps used in the organization.
A great deal of attention here is paid to security. Wrike has ISO-certified data centers in the United States and EU and is ISO/IEC 27001: 2013 certified.
The service is primarily recommended to marketers and developers.
Pricing starts at $9.8 per user per month. Wrike is available both as a web version and as an iOS/Android app. Their customer support team is also very friendly.
It’s no secret agile working can boost product and project management. And our next tool airfocus is designed to help all businesses prosper flawlessly by mastering the art of prioritization and getting teamwork aligned.
Airfocus allows to make priorities clear by presenting them in the form of a timeline. With software like airfocus it becomes much easier to prioritize projects and understand how the little tasks on your plate contribute to the big picture of what you need to get done.
In addition to prioritization frameworks this powerful tool offers lean and clear roadmapping, ability to create shareable Gantt charts, Kanban boarding to visualize and track progress of your projects, and tons of ready-to-use templates.
What’s more, leveraging airfocus will empower strong team collaboration by simplifying processes of working together on the strategy, making informed decisions and building some outstanding products. It is dedicated to providing an easy-to-use task prioritization and project planning solution for teams of all types.
The tool combines the benefits of an agile software with some leading cutting edge innovations, making it a must-have for any business looking to stay competitive on the market.
Pricing starts at $19 per month for individuals and solopreneurs that includes all the key prioritization features, and Kanban roadmaps.
10. Zoho Projects
This affordable online service for real-time collaboration includes resource management reports, a forum, a messenger, a meeting planner, timesheets, project budgets, a calendar, an organizer, storage, and document editors.
Visually, tasks can be presented as Gantt charts or Kanban boards.
Zoho Projects allows you to create customizable fields and layouts for schedules. Integrates with Microsoft OneDrive, Toggl Track, SugarCRM, Insightly CRM, and Zoho Expense.
The service has one feature that is similar to more expensive tools. It refers to automatic rescheduling when a deadline shifts or when a team member leaves unexpectedly. When the deadline of the previous task is extended, you can set subsequent tasks in Zoho to be automatically shifted for the same amount of time.
Zoho Projects offers a free version with limited functionality. Advanced features are available to users with fees starting at $3 per user per month. It’s one of the most inexpensive project management platforms that works in both web and mobile versions.
This online collaboration system for project management allows you to upload files, track tasks, and is able to save your team from numerous emails. It integrates well with other apps too, however, instant messages are isolated, which can be a problem.
With Basecamp, you can divide your work into individual projects. Each project includes special tools teams need to work together: bulletin boards, tasks, schedules, documents, files, live group chat, etc. An important part of every project is keeping everyone informed so nothing gets lost and each employee knows what to do. Basecamp makes it easy to see the whole picture, including all the details.
Pricing starts at $99 per month and includes unlimited projects and users. There’s also a free version with limited features – Basecamp Personal is for managing three projects with up to 20 people.
Another online project management app designed primarily for small businesses. Proofhub provides the ability to manage up to 40 projects simultaneously and contains all basic features: tasks, project templates, time tracking, group chat, Gantt charts, and more.
When setting up, you can choose which tabs you want to see in the app. The available options are Discussions, Tasks, Gantt chart, Calendar, Notes, Files, and Time.
One handy feature of Proofhub is the spreadsheet task view. You can choose which task fields to display, sort by different fields, change the order of columns, and export data to a CSV file.
A lot of Proofhub users also praise the Online Discussion feature since it allows a team to get together and brainstorm with comfort. There’s also easy navigation through the app. On the downside, there are no tools for budgeting, billing, or resource management.
Proofhub integrates with FreshBooks, and you can connect your ProofHub account to Google Calendar, Apple iCal, Box, Dropbox, Google Drive, OneDrive, and Outlook.
Pricing starts from $45 per month, regardless of the number of users.
Whether you’re an employer, a project manager, remote team member or freelancer, using the best tools available will help you get truly productive and achieve great results. Working at home with mentioned tools help users achieve high levels of efficiency. Don’t take our word for it – pick the best software solution that perfectly fits your business today!